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Written by Caroline Forsey cforsey1. We all know the frustrating feeling — maybe you've finally finished the script for your next marketing video, or you've collected all the images you need for your next campaign. But when you go to press "Send" you're told, "Sorry. File too large. Unfortunately, our email accounts can't carry as much storage as you might think.
Gmail, for instance, can only hold files up to 25 MB. Additionally, large files can eat at your storage space, even if it's just sitting in your Sent folder.
If you've got a file you can't send the traditional way, don't worry — we've got nine easy and cheap alternatives, to ensure the largest of files can be sent to whoever, within minutes. Using a cloud storage space like Google Drive, Dropbox, or OneDrive is one of the easiest and most popular methods for sending large files. Depending on your email provider, you'll likely be able to use a corresponding cloud storage — like Google Drive for Gmail, or OneDrive for Outlook.
If you're sending an attachment within a provider like Gmail, you'll see the Google Drive button already integrated.
Simply press it, choose your file, and then send it like a regular attachment. Alternatively, Dropbox allows you to upload large files and then send a web link via email or text to your recipient. With Dropbox's free tier, you'll receive 2 GB of storage space. Specific Use Case : Ease-of-use when sending attachments through your email provider. Most likely to use when sharing files internally with colleagues. If you have multiple files, you might consider using a free compression software like 7-Zip , which can compress an entire folder of files at once.
Zip files in general support lossless data compression, and are good for saving time and space while ensuring your files remain intact. Most operating systems can extract Zip files easily, without additional software. You can also provide a password for your files with 7-Zip, to ensure they're safe to send online.
Specific Use Case : Sending a folder full of files at once to a recipient. If you want to collaborate on a project or video with a large storage size, you might consider uploading it to a USB flash drive, which can range in size from 2 GB to 1 TB. This might allow you to pass your files more easily between coworkers, or back your files up for additional protection.
Best of all, if you use a USB you can take some strain off your computer, extending its data storage. Specific Use Case : If you're interacting with your team in-person, a USB flash drive is a good option for physically handing files to team members, and takes some of the storage strain off your devices.
With Dropbox, you can send large file types to anyone on any device. When sharing with another Dropbox user, create a shared link. Recipients will be able to view and download your file—even if they don't have a Dropbox account.
Wondering how to send a large file via email safely or what happens to your email attachments after you send them off? File sharing with Dropbox ensures you're always in control. Your recipients can view, comment on, and download any file link you send from Dropbox but they won't be able to edit the original file.
You can also password-protect a shared link and set a date for the link to expire. Or, if you want to give recipients the ability to edit shared files, simply invite them to a shared folder with the files inside. You can start sending files via email securely using a Dropbox free trial. Ready to deliver the final full-resolution video or ad campaign assets?
Need more transfer power? Dropbox integrates seamlessly with popular apps to make to make filing sharing easy. Share content to Slack channels and Zoom Meetings directly from Dropbox. Dropbox makes sharing easy and convenient for the recipients of your shared files, too. Create a shared link to send any file in your Dropbox, regardless of size or content, and share that download link via chat, text, or email with whomever you like.
Yes, you can send large files from your iPhone or Android device using the Dropbox mobile app. Create a shared link to send any file in your Dropbox, no matter the size, and share that link via chat, text, or email with your intended recipients. Using the Dropbox mobile app, you can send large videos and files from an Android device to an iPhone, or from an iPhone to an Android device. With the Dropbox mobile app, you can send any large file, including large videos, using a shared link.
You can send large files via email by creating a shareable link to a file or folder stored in Dropbox. There is no file size limit for files uploaded through the desktop or mobile apps, and files uploaded to dropbox.
For downloads from Dropbox, the following limits apply:. Please note: Not all content is available in all languages. Solid strategy is the key to turning a maze of files and tools into a well-oiled collaboration machine. Convenience is king. Dropbox keeps everything where you need it to be—saving you time and effort. Hack productivity with nine learnings from key business leaders. Users can try the system for free on a 7-day free trial.
The Files. The cloud service deploys a transfer accelerator to speed up file transfers to the server. One a large file is resident at Files. Dropbox is another popular choice out of the three because it has a desktop application and mobile application that allows you to upload files no matter what size they are.
The user interface on the desktop application is also very user-friendly, all you need to do is right-click the Share button on the file you want to send and then enter the email addresses of the people you want to share the file with. Dropbox is free for less than 2GB of storage space. Another tried and tested method of transferring files is to compress them. Compressing the files reduces the amount of space that is needed to store them.
The process of creating a zip file is simple on Windows. All you need to do is create a folder and place all of the files you want to transfer into it. The files are ready to be sent.
Using a VPN or Virtual Private Network is a useful technique for transferring files because it allows you to avoid broadband traffic management restrictions placed by your internet service provider ISP. Many ISPs control upload bandwidth to restrict the size of files that you can upload.
A VPN is used to encrypt your traffic and keep your online activities confidential. So if the quality is a large concern, it is advisable to try an alternative tool. USB flash drives are an excellent alternative if you need to transfer files to a friend or colleague.
USB flash drives range in size from 2 GB to 1 TB giving you more than enough space to upload files even of the densest content. Once the computer recognizes the drive you can drag-and-drop the files you want into it. After that, you can eject the draft and take it to another device or individual.
If you want simplicity and reliability then this one is a good choice. FTP or File transfer protocol is an old school way to transfer files. FTP was designed specifically for transferring large files.
All you need to do to start using the protocol is an FTP client. The good thing about FTP is that what it lacks in security it makes up for with its file management capabilities. The advantages of FTP make it one of the more efficient ways to send files back and forth.
The only problem with FTP is that it is not secure. Usernames and passwords are transferred in plain text so an attacker can read the contents of files. To protect against attackers use FTP for non-confidential data. SSH serves to prevent unauthorized users from viewing passwords and other information through encryption while files are in transit. To transfer a file the server must authenticate the client user and verify the channel is secure. The inbuilt security features of SFTP make it ideal for sending sensitive data in an enterprise environment.
In addition, if regulatory compliance is a concern then the lack of user activity logs can cause problems. With this protocol, file transfers can be authenticated through passwords, client certificates, and server certificates. The main advantage of FTPS is that its encryption makes it a safe way to send confidential information.
It also has the strength of being compliant with most regulatory frameworks. Every time a file transfer is made a port will be opened, which could be an entry point for an attacker. As a consequence, many firewalls make it difficult to use FTPS connections. There are many free and paid online services that enable you to upload large files and Jumpshare is one of the most popular.
Jumpshare allows you to send up to MB of files for free and record them as shareable links. Whoever has the link can then access the file content. If you compare this with the 25 MB limit of most email services, there is a substantial difference.
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